The University Record, November 19, 2001

Regents’ bylaw changes proposed for section on Athletics

Editor’s Note: The following are proposed Regents’ bylaws revisions. Additions are in italics and underlined, deletions are crossed out. Feedback on these changes must be received by Dec. 3 in the Office of the Vice President and Secretary of the University. Send e-mail to public.comments@umich.edu or a fax to (734) 763-8011.

Sec. 11.21. The Department of Athletics: General Purposes

Responsibility for the development, maintenance, and administration of the University’s programs in recreational sports and athletics on the Ann Arbor campus shall rest in the Department of Athletics.

The department shall, subject to the ultimate authority of the president and the Board of Regents, have responsibility for a comprehensive program of recreation and physical development for students, faculty and staff, and for the necessary staff, grounds, and equipment. The term “recreational sports” shall include intramural sports, club sports, informal, drop-in and special interest recreational activities, to be offered as hereinafter provided. The term “athletics” shall include all programs of intercollegiate competition. The department shall promote wide participation by students in the activities of the department.

Every effort will be made to coordinate the intercollegiate program with that in recreational sports.

The department shall conduct its activities in accordance with the policies and procedures applicable to other university units.

Sec. 11.211. The Department of Athletics: Organization of Department

The agencies through which the department shall exercise its functions are: (1) the director of athletics; (2) associate directors for men’s intercollegiate athletics, women’s intercollegiate athletics, and recreational sports; (3) the Advisory Board in Control of on Intercollegiate Athletics; and (4) the Advisory Committee on Recreational Sports.

Sec. 11.212. The Department of Athletics: The Director

The executive functions of the department shall be performed by a director of athletics. The director shall be appointed by the Board of Regents upon recommendation by the president and shall be responsible to the president. and the Board of Regents. With respect to the functions of the Board in Control of Intercollegiate Athletics as defined herein, the director shall be responsible to the Board in Control of Intercollegiate Athletics. The director’s salary shall be determined and paid by the Board of Regents president. The director shall be responsible for the effective operation of the program in recreational sports and athletics.

Subject to the advice and direction of the Board in Control of Intercollegiate Athletics, the director shall have charge of physical properties, buildings and facilities. The director shall be responsible for the coaching, training, and schedule making and for all matters included in the business administration incidental to all recognized and proper forms of intercollegiate athletics. The director shall perform such other duties as may be directed either by the Board of Regents or the Board in Control president.

Sec. 11.213. The Department of Athletics: Appointment of Staff Members

The director shall arrange appropriate procedures within the department for securing nominations for appointees in all categories having due regard to the interests of the other agencies of the department and, where joint appointments are contemplated, the interests of the school or college involved.

Sec. 11.214. The Advisory Board in Control of on Intercollegiate Athletics

The Advisory Board in Control of on Intercollegiate Athletics (hereinafter “the Advisory Board in Control”) shall be constituted as follows:

1. Six members of the University Senate, to be appointed by the president from a panel of senate members chosen by the Senate Advisory Committee on University Affairs, subject to the approval of the Board of Regents. The six senate members shall hold office in each case for three years, but in no event shall any member of the senate serve more than two consecutive terms, except that if a member be appointed to fill an unexpired term of less than half of a full term, this shall not make that member ineligible for two full terms. The terms of senate members shall be staggered so that two terms shall expire each year. The panel from which the appointments are made shall be unranked and shall contain twice the number of appointees. If a vacancy in the appointive senate membership shall occur from causes other than the completion of the appointive term, the president is authorized to make an interim appointment from the most recent panel of names submitted by the Senate Advisory Committee on University Affairs; or, if the president so requests, from a new panel of names chosen by the Senate Advisory Committee on University Affairs.

2. The University representatives in the Intercollegiate Conference of Faculty Representatives ex officio to serve a five-year term.

3. Two alumni/ae, to be appointed by the president from a panel chosen by the board of directors of the University of Michigan Alumni Association, subject to approval by the Board of Regents, to hold office for three years in each case, provided always that no alumni/ae member shall hold office more than two consecutive terms. The alumni/ae members shall serve three-year terms, which terms shall be staggered so that they are not concurrent. The panel from which the appointments are made shall contain twice the number of appointees.

4. Two students of the University, to be appointed by the president from a panel chosen by Michigan Student Assembly, subject to approval by the Board of Regents. The student members shall serve two-year terms which terms shall be staggered so that one student is appointed each year. The panel from which the appointment is made shall be unranked and shall contain at least twice the number of appointees. If a vacancy in the appointive student membership shall occur from causes other than the completion of the appointive term, the president is authorized to make an interim appointment from the most recent panel of names submitted by Michigan Student Assembly; or, if the president so requests, from a new panel of names chosen by Michigan Student Assembly.

5. Two members of the faculty to be appointed by the president on the recommendation of the director, subject to the approval of the Board of Regents. The panel from which the appointments are made shall contain twice the number of appointees. These members shall hold office in each case for three years, except that one of the first two members so appointed shall have an initial term of only two years so that henceforth their terms shall be staggered. In no event shall these members serve more than two consecutive terms.

6. The chair of the Senate Advisory Committee on University Affairs, ex officio.

7. One executive officer appointed by the president to be a member ex officio.

86. The director of athletics, ex officio, without vote.

Sec. 11.215. The Advisory Board in Control of on Intercollegiate Athletics: Organization

Members of the Advisory Board in Control shall be appointed on or before the first of July each year. The officers of the board shall be a chair, a secretary, and such other officers and committees as shall be authorized or chosen by the board. The director of athletics shall be chair, ex officio, without vote.

The chair shall act as presiding officer at board meetings and shall act as the board’s general executive officer. There shall be a Committee on Academic Performance consisting of the senate members of the board, and in addition a representative of the registrar of the University. The committee shall have authority to examine and appraise the academic performance of all candidates for intercollegiate athletic teams, to determine their eligibility for competition in intercollegiate athletics, and to take any other action regarding such candidates as may seem necessary or appropriate in the circumstances.

Sec. 11.216. The Advisory Board in Control of on Intercollegiate Athletics: Functions

The Advisory Board shall function as advisor to the director on Subject to the ultimate authority of the president and the Board of Regents, the Board in Control shall have control of the program in intercollegiate athletics. and shall act as the business and financial agency of that program. In all its actions, it shall make every effort to coordinate the intercollegiate program with that in recreational sports. The director shall seek and consider the advice of the Advisory Board on all major financial and policy decisions with respect to the program on intercollegiate athletics.

Upon the request of the Advisory Board, the president shall meet with the Advisory Board at least once in each of the fall and winter semesters.

The Board in Control shall be responsible to the president and the Board of Regentes for the care and upkeep of physical properties devoted to outdoor athletic activiti sand also of the buildings and facilities assigned to the Board in Control by the Board of Regents. Subject only to the ultimate authority of the president and the Board of Regents, the Advisory Board in Control shall make, adopt, and enforce the necessary rules and regulations governing all questions pertaining to the eligibility of players, intercollegiate relations, and membership in associations of universities and colleges organized for the regulation of athletics.

The Advisory Board in Control shall appoint the University representative in the Intercollegiate Conference of Faculty Representatives, the appointment to be approved by the Senate Assembly. Such representative shall be a member of the University Senate, shall hold office for a term of five years and may serve unlimited terms.

The Advisory Board in Control shall report all its official actions, through the president, to the Board of Regents for approval, and shall report annually to the University Senate, through the Senate Advisory Committee on University Affairs. At any time, the Advisory Board in Control may consult with the University Senate through its advisory committee; and at any time, the Senate Advisory Committee may request full information on matters within the province of the Advisory Board in Control. The Advisory Board in Control shall at all times receive and consider recommendations from the University Senate and petitions from the student body.

Subject to the ultimate authority of the president and the Board of Regents, the Board in Control shall be responsible for the business management of all activities under its jurisdiction; provided, however, that any business transactions involving capital expenditures for permanent improvements or the purchase, sale or other use of real property shall be handled through the executive vice president and chief financial officer pursuant to Chapter III of these bylaws.

Sec. 11.217. The Board in Control of Intercollegiate Department of Athletics: Funds

A separate accounting and financial statements shall be made for department funds.

Subject to the ultimate authority of the president and the Board of Regents, all moneys received by the Board in Control, from any source, shall be deposited to the credit of the Board in Control in a bank or banks approved by the Board in Control or the president. No withdrawals shall be made from such deposits except upon vouchers which shall bearthe signature of the director of athletics or a designee approved by the Board in Control or the president.

Any surplus funds from intercollegiate operations shall be devoted (1) to the further support of the various programs and activities carried on within the

Department of Athletics department, and (2) so far as possible, to permanent University improvements, particularly to the upbuilding of facilities for participation in all forms of physical exercise.

Sec. 11.218. The Department of Athletics: Rules and Regulations

Rules and regulations relative to the use of the facilities and properties

assigned to the Board in Control devoted to intercollegiate athletics shall be prepared by the director of the department and approved by who shall consult with the Advisory Board in Control before being submitted to the president and Board of Regents for approval.