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Updated 11:00 AM January 23, 2006
 

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U-M automates hiring process

Job seekers, hiring managers and administrators will use their computer desktops to apply for open positions, review job bids and manage the employment process when the University's new applicant management system is put into action in May.

Using software developed by Deploy Solutions, Inc., the system will automate job posting and application procedures for a virtually paperless process.

Administrators and hiring managers will use the system to post jobs, submit and approve requisitions, and electronically review bids of job applicants by receiving applicant materials the instant they are submitted.

The system also is expected to improve the level of ongoing communication between the University and job applicants.

"Hiring managers will have access to e-mail templates that can be sent to job applicants to advise them of their hiring status, request additional information or schedule interviews," says Laurita Thomas, associate vice president for human resources. Job seekers also will begin using an entirely electronic process, and these are large strides forward for enhanced service to University units, she notes.

"These gains in efficiency and service are vital, but it's also important that we take this opportunity to build in better, faster communication with our applicant pools. Technology gives us the ability to create the kind of ongoing dialogs with job applicants that build allegiances and demonstrate the Michigan Difference before they even join our community."

The University's jobs Web site, www.umjobs.org, already offers online listings of open positions, but job seekers cannot yet apply online.

"Individuals familiar with our site are accustomed to viewing job postings online but the search function is limited and applicants have to use a set of paper forms that are processed and delivered to the hiring unit," says Jan Mulcrone, U-M Health System Human Resources director and manager of the project.

"Very soon, applicants will submit resumes and other materials on the Web, receive communications from the University by e-mail, and create and save search criteria about the types of jobs they are seeking," Mulcrone says. "One of the most exciting new features for applicants is the ability to save these searches and receive e-mail notifications from us whenever a job is posted that matches their criteria."

Once notified of a new job opportunity, the applicant can choose to apply instantly using an online resume that they've already stored in the system. Applicants also can use an online wizard to develop or update their electronic resume.

"We post about 7,000 job openings each year and receive an average of 89,000 applications for those positions," says Judy Aldrich, project manager for Michigan Administrative Information Services. "That kind of volume is very difficult to efficiently manage on paper. Once the new system is integrated into our everyday processes, we're going to realize significant time gains for University staff as well as job applicants."

Human Resources and Affirmative Action began regular meetings with a network of human resource unit liaisons in late December to plan for the implementation and training that will orient hiring managers and unit human resources staff to the process.

When the system goes live in May, job seekers will see a new design on the jobs Web site to reflect the new features.

For more information go to: www.umich.edu/~hraa/ams.htm.

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