The University Record, October 22, 1996

Purchasing Services/Accounts Payable and Travel Office Seminars


Failed Invoices and Invoice Payment Notices/Retrieving Invoice Status Information via IMS Transactions
You will learn what you need to do when an invoice fails audit, resulting in a payment delay. We will also review the information available on the Invoice Payment Notice and what you need to do when you receive one in campus mail. Purchasing Services staff will be available to answer your questions about amending POs when an invoice fails audit. This session will show you how to obtain information via IMS on your purchase orders. The DPOINV and detail DPOINV transactions are the same screens our customer service representatives use to answer your questions. Learn how to read these screens so you will be able to track an invoice through the payment process.

Purchasing Customer Service/Purchasing Requisitions
Learn how to complete a Purchasing Requisition request to avoid delays in placing your order. Purchasing Services Representatives will be conducting this open forum information session.

Purchasing Card
Learn about the new Purchasing Card that is currently being implemented around campus. This brief informational session will provide you with the basic information needed to decide whether this new process is right for your unit. Concerned about taking on extra paper work? This session will review the required paperwork for this new purchasing option. It might save you some valuable time!


Accounts Payable Office General Information Session

Organization Structure Imprest Cash Funds
Invoice Vouchers Refund Vouchers
Foreign Payments Checkwriting Schedule
Credit Memos (refund checks) Single Reimbursement Vouchers

Travel and Hosting Policies
Get your questions answered and gain valuable tips on processing Travel Expense Reports and Hosting Expense Reports in this open forum, question and answer session. Representatives of the Travel Office will be available for questions.


Seminar #

1. Wed. Nov 6 8:30-10:00 Purchasing Requisitions/Customer Service
2. Wed. Nov 6 10:15-11:00 Purchasing Card
3. Wed. Nov 6 11:15-12:15 A/P General Information
4. Wed. Nov 6 1:00-2:30 Travel and Hosting Policies
5. Wed. Nov 6 2:45-4:15 Failed Invoices/IPN's/IMS Info
(Seminars 1-5 located at North Campus Commons)
6. Tues. Nov 12 8:45-10:15 Travel and Hosting Policies
7. Tues. Nov 12 10:30-12:00 Purchasing Requisitions/Customer Service
8. Tues. Nov 12 1:00-1:45 Purchasing Card
9. Tues. Nov 12 2:00-3:30 Failed Invoices/IPN's/IMS Info
10. Tues. Nov 12 3:45-4:45 A/P General Information
(Seminars 6-10 located at Michigan League)

To register, please send an e-mail message to Include your name and the seminar # (s) you wish to attend. Limited seating is available for each session, please register in advance. If you have any questions, please call one of the Accounts Payable/Travel Office service representatives at 764-8212. The Michigan League sessions will be held in the Hussey Room. The sessions held at the North Campus Commons will be held in the East Room.