The University Record, November 5, 1997

Purchasing Services/Accounts Payable and Travel Office Seminars

Failed Invoices and Invoice Payment Notices/Retrieving Invoice Status Information via IMS Transactions

You will learn what you need to do when an invoice fails audit, resulting in a payment delay. We will also review the information available on the Invoice Payment Notice and what you need to do when you receive one in campus mail. Purchasing Services staff will be available to answer your questions about amending POs when an invoice fails audit. This session will show you how to obtain information via IMS on your purchase orders. The DPOINV and detail DPOINV transactions are the same screens our customer service representatives use to answer your questions. Learn how to read these screens so you will be able to track an invoice through the payment process.

Purchasing Customer Service/Purchasing Requisitions

Learn how to complete a Purchasing Requisition request to avoid delays in placing your order. Purchasing Services representatives will be conducting this open forum information session.

Purchasing Card

Learn about the new Purchasing Card that is currently being implemented around campus. This brief informational session will provide you with the basic information needed to decide whether this new process is right for your unit. Concerned about taking on extra paper work? This session will review the required paperwork for this new purchasing option. It might save you some valuable time!

Accounts Payable Office General Information Session

Organization Structure

Imprest Cash Funds

Invoice Vouchers

Refund Vouchers

Checkwriting Schedule

Single Reimbursement Vouchers

Credit Memos (refund checks)

Foreign Payments

Travel and Hosting Policies

Get your questions answered and gain valuable tips on processing Travel Expense Reports and Hosting Expense Reports in this open forum, question-and-answer session. Representatives of the Travel Office will be available for questions.

Seminar Schedule

Seminar #12

DateNov 13Nov 13

Time8:30-10 a.m.10:15-11 a.m.

Session TitlePurchasing Requisitions/Customer ServicePurchasing Card

LocationPierpont CommonsPierpont Commons


Nov 13

11:15 a.m.-12:15 p.m.

A/P General Information

Pierpont Commons


Nov 13

1-2:30 p.m.

Travel and Hosting Policies

Pierpont Commons


Nov 13

2:45-4:15 p.m.

Failed Invoices/IPN's/IMS Info

Pierpont Commons


Nov 19

8:45-10:15 a.m.

Travel and Hosting Policies

Michigan League


Nov 19

10:30 a.m.-noon

Purchasing Requisitions/Customer Service

Michigan League


Nov 19Nov 19

1-1:45 p.m.2-3:30 p.m.

Purchasing CardFailed Invoices/IPN's/IMS Info

Michigan LeagueMichigan League


Nov 19

3:45-4:45 p.m.

A/P General Information

Michigan League

To register, send an e-mail message to Include your name and the seminar # (s) you wish to attend. Limited seating is available for each session. Please register in advance. If you have any questions, call the Accounts Payable/Travel Office, 764-7337. The Michigan League sessions will be held in the Hussey Room. The Pierpont Commons sessions will be held in the East Room.