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Updated 9:00 AM October 13, 2004
 

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University replacing mailed pay stubs with online option


By June 2005, all monthly paid employees will have received notification that their hard copy direct deposit pay stubs no longer will be mailed automatically to their homes.

The M-Pathways upgrade in February made it possible for all employees to view and print pay stub information using Wolverine Access (https://wolverineaccess. umich.edu). The University Payroll Office initiated a unit-by-unit program to eliminate hard copy pay stubs for direct deposit participants this past summer.
Employees need to know their uniqname and UMICH (Kerberos) password to access their personal information. The ITCS Accounts Office (http://www.itcs.umich.edu/accounts/) can provide assistance to employees who do not know their UMICH password.

"We have already contacted about 4,000 employees, almost 20 percent of faculty and monthly paid staff," reports Norel Tullier, director of the Payroll Office. The self-service option will be offered to bi-weekly paid staff next year.

Before the hard copy direct deposit pay stub is eliminated, individuals will receive an e-mail notification. Each month after that, they will receive an e-mail advising them that their pay stub information is ready to be viewed electronically and instructing them on how to access the information.

"The employee can choose to continue to have the direct deposit advice mailed to their home," Tullier says. "But less than 10 percent have chosen to do so. Most employees have been satisfied with the self-service option."

Viewing the information on the Web has advantages. Information is available when the payroll is processed, which is several days before it would be received in the mail. Historical pay stub information also is available, so employees can rely on Wolverine Access as a repository of information from prior pay periods.

Employees need to know their uniqname and UMICH (Kerberos) password to access their personal information. The Information Technology Central Services Accounts Office
(http://www.itcs.umich.edu/accounts/) can provide assistance to employees who do not know their UMICH password.

This self-service feature will reduce the number of printed direct deposit
advices mailed to employee homes each month. The University mailed pay stub information to 42,000 employees before this service started. "We're hoping to cut that number down dramatically by the time we're through," Tullier says.

"This service is a good example of how we can leverage the University's investment in administrative systems by moving our business transactions to the Web when it is practical to do so," says Timothy Slottow, executive vice president and chief financial officer. "It makes sense to streamline our processes when we can."

Pay stub and other personal information is available on Wolverine Access Monday through Friday from 7 a.m.-2 am, Saturday from 7 a.m.-7 p.m. and Sunday from noon-midnight. For information about all the self-service functions currently offered, visit http://www.umich.edu/~hraa/ebusiness/.

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